Simplify and digitise your entire board operations with Praxonomy. Praxonomy is a board portal packed with essential features that enable more efficient board administration and provides a secure platform to access information and collaborate in real-time.Get a Demo
Praxonomy provides a single place to manage meetings across your board, committees, and teams, from agenda building, minutes taking to archiving as official records.
Every meeting has its own dedicated file repository, meeting agenda, board pack, and minutes. Meetings give users one-stop access to all the content related to a meeting or topic in the past, present, or future.
Set up your meeting, just like a calendar invitation. Add details such as date/time, location, and add portal users, or even external people, as meeting attendees.
Notify your attendees to formally invite them to the meeting. Publish the meeting and send a meeting invitation via the portal and in email.
Track meetings in calendar apps. Meeting details can be exported as an .ics file. Even easier, meeting invitations and update emails come with the .ics attached.
Works with any video or audio conferencing solution. Insert the meeting link,and attendees can launch the session directly from the Praxonomy meeting page.
With the built-in Agenda Builder, you can effortlessly create detail-rich, digital meeting agendas, and instantly share it with your attendees.
Add meeting topics as agenda items. Define the duration, presenter, or add a description to help attendees anticipate the discussion points.
Easily reorder agenda items by drag and drop. Changes are saved automatically.
Create agenda sub-items with up to 2 levels of indenting under an agenda item. Or add sections to divide the agenda into segments.
Download the agenda as PDF. Allow your attendees to download the agenda as a PDF document for offline use or distribution.
Praxonomy's meeting minutes module lets you capture notes, assign action items as tasks, and distribute and archive the final minutes with a few clicks.
Record meeting attendance by marking individual attendees present, or absent, in the Attendance Tracker.
Write minutes using Notetaker. You can type notes by agenda items or by using the free-form composer.
Submit draft minutes for review. Collect feedback and comments from relevant persons before publishing the minutes to the wider audience.
Export the full minutes as PDF. Once your minutes are finalised, you can export them into a professionally formatted PDF document.
The Board Pack Builder is the easiest and fastest way to compile meeting packs and distribute them to your attendees in real-time. Board Packs are always up-to-date and edits can be made on the fly.
Upload meeting documents to the file repository of the meeting, up to 10 files at a time. Whether it's a PowerPoint or an Excel spreadsheet, Praxonomy supports just about any document file type.
Meeting files are arranged by their related agenda items in the board pack. You can link multiple files under an agenda item and configure the order the files are presented in the pack.
When files are linked to agenda items, the board pack is automatically compiled in the background. Publishing the board pack opens up its visibility to your meeting attendees.
Version control helps ensure you are presenting the most up-to-date files in the board pack. Replace an existing file with a new version, and it will take effect immediately for all users. You always have access to the full version history.
Have flexible controls on who has access and which permission level over every item in the board pack. Files Permissions helps you manage conflict of interests.
You can enable download options for individual files in the pack or a fully assembled pack, with separator pages, automatic page numbers, a cover page and the agenda in a single PDF file.
Board Pack Reader
The Board Pack Reader is the one place for board members to review all documents, whether reports, spreadsheets, or presentations associated with a meeting. Jump between different sections, markup or annotate directly on pages, or engage in a content-specific discussion with other participants, on any device, securely. Preparing for meetings has never been easier or more effective.
The Board Pack Reader comes with built-in annotation tools that let you markup, comment, and make notes directly on the document pages while reviewing the board pack – just like you can with paper, only more powerful. Annotations are always private to the user. Want to leave a note for other participants? Leave a Shared Note.
The Dashboard gives you a quick overview of your priorities, with one-click access to available meeting materials, pending digital signature requests and the Spaces you belong to.
Multi-board Single Sign-on
Serving on multiple boards? Get single sign-on access to, and easily switch between, multiple boards from one Praxonomy portal or even different Praxonomy portals.
Retrieve the content of an archived meeting at any time from its related Space or your personal meeting directory. Have access to full board records at your fingertips.
Choose any PDF document from a meeting file repository and create a signature request. Specify a due date and time.
Add one or more signers to the signature request and designate a signature field for each signer on the document.
Submit the request to collect signatures. Track each individual signature status and their overall progress in real-time.
Get notified through the app and email of signature requests. Launch the request, review the document, and sign with your digital signing certificate.
Board work and communications should not be confined to physical boardrooms or meetings. With Praxonomy, board members can collaborate seamlessly no matter where they are.
Praxonomy provides a flexible model that allows you to group information in accordance with your organisational or governance structure and access policies.
Access and manage multiple boards, with their own set of users, administrators, and content security, segregated on a single portal.
Spaces enable grouping of users, communications, and meetings within your organisation. Create Spaces for board committees, special projects, or teams.
Space Role defines a user's permissions and access rights within a given Space. A user can have different Space Roles in different Spaces according to your internal policies.
Praxonomy is optimised for desktops, tablets and smartphones, compatible with Chrome, Firefox, Safari and Microsoft Edge (Chromium) web browsers across Windows, macOS, iOS, iPadOS, and Android. Praxonomy fits the way you work.
Modern board management software, meticulously designed for users for all technical levels. Setting up is effortless, and your board members can start using it with minimal to no training. And if you are stuck, there are plenty of ways to get help.
Praxonomy provides your organisation a centralised platform, built on advanced security technologies, to protect sensitive board communication and documents.